Housing Authority of Covington
Seamless integration, unmatched efficiency: transforming HACOV's accounts payable with EZ Cloud's Yardi Voyager integration.
At a glance
- Industry
- Public housing / property management
- ERP
- Yardi Voyager
- Implementation
- Live since 2021
- Integration
- EZ Cloud Nexus Integration Layer (bi-directional)
The challenge
HACOV's AP operations were slowed by manual processes that didn't fit a housing-authority workflow. Their team needed a system that integrated natively with Yardi, handled supplier-specific approval routing, and kept insurance certificates separate from invoices for construction contractors. Specifically:
- Assigning specific user roles in the invoice approval process
- Automatically routing invoices to approvers based on supplier name
- Storing supplemental attachments — particularly construction insurance certificates — alongside invoices
- Differentiating invoices from insurance certificates during data entry
- Standardizing intercompany invoice processing across entities
- Capturing ACH payment data securely and reconciling back to Yardi
The solution
EZ Cloud's Nexus Integration Layer connected directly to HACOV's Yardi Voyager, syncing invoice metadata, intercompany approvals, ACH payment data, and linked invoice images back to Yardi. The deployment addressed each challenge with a specific capability:
Tailored invoice approval system
Approvers assigned at data entry with email notifications for a streamlined approval flow.
Auto-assignment by supplier
Approvers auto-populated from the supplier name, with manual override when needed.
Supplemental attachments at supplier level
Construction insurance certificates stored alongside supplier records, easily accessible during review.
Insurance-certificate identification
Separate classification so certificates are never mis-filed as invoices.
Intercompany standardization
Single processing standard across HACOV entities, with real-time tracking between them.
ACH payment capture → Yardi
Payment data captured in EZ Cloud and transferred to Yardi without re-keying.
The results
Processing time: 7 days → 2 days (71% faster)
Before EZ Cloud, HACOV's average invoice processing time was 7 days. With the automated workflows and Yardi integration in place, that dropped to 2 days — a 71% reduction that has sped up vendor payments and strengthened supplier relationships.
Error rate down 80%
Automated coding, approval routing, and the Yardi sync removed the manual re-keying that previously produced the bulk of errors. HACOV observed an 80% reduction in invoice-processing errors after rollout.
Annual savings of approximately $79,166.67
Reduced manual processing translated directly into labor savings. The captured savings are reinvested elsewhere in the organization.
User adoption grew from 3 to 25+
What started as a small pilot expanded organically — a signal of system usability and fit with how HACOV's teams already work.
SOC 2-compliant environment
Throughout, EZ Cloud's SOC 2-compliant platform provided the security and data-handling standards a public-sector organization requires.
Customer quote
"EZ Cloud has made my life in a busy accounts payable environment more efficient. The whole team was skeptical at first about how EZ Cloud and Yardi were going to work together, but they have — and it has been seamless. EZ Cloud has increased the productivity of processing invoices, and the team loves not having to physically sign approval on each invoice. Now they receive a notification, click the link, review, and approve. It's easy."
See what EZ Cloud can do for your AP team
If your team runs Yardi, Oracle, SAP, NetSuite, Dynamics, or Sage — we integrate natively. Book a 20-minute demo and we'll walk through your specific workflow.